Export Documentation Policy

1. Scope

This Policy applies to documentation associated with international B2B wholesale, bulk, private-label, custom and related export shipments handled through Auvoria Exports.

2. Documentation Principle

Auvoria will prepare or coordinate applicable transaction documents based on the commercial arrangement and information available for the shipment.

The Buyer is responsible for providing accurate information required for invoices, consignee details, customs clearance and destination-country requirements.

3. Common Export Documents

Depending on the transaction, documents may include:

• Quotation
• Proforma Invoice
• Commercial Invoice
• Packing information or Packing List
• Transport or shipment documents
• Export or customs-related documents
• Country-of-origin information or certificate, where applicable
• Product-specific certificates or declarations where applicable
• Other documents required by the carrier, customs authority, Buyer or destination country, where agreed and legally available

4. Commercial Invoice

Where applicable, the Commercial Invoice may identify the contracting/invoicing entity, Buyer, consignee, products, quantities, values, currency and other information required for the commercial transaction and export process.

The invoice should reflect the actual transaction accurately and should not be altered to create a false customs value or description.

5. Packing Information

Packing information may identify package count, product description, quantities, net or gross weight and other shipment details where required.

Actual packing details may depend on the final shipment configuration.

6. Transport Documents

Depending on the carrier and mode of transport, transport documentation may be generated or issued by the applicable carrier, freight forwarder or logistics provider.

The exact transport document and timing depend on the shipping method selected for the transaction.

7. Export Documents

Where export filings or supporting documentation are required, the applicable export process may involve documents or electronic records required by the relevant authorities, carrier or logistics provider.

The responsible export entity will be identified in the applicable transaction documentation.

8. Customs Documentation

Customs documentation must accurately describe the goods and the commercial transaction.

Where the Buyer or its customs broker requires information from Auvoria, the Buyer should communicate the requirement before dispatch wherever practicable.

9. Country of Origin Information

Where origin information or an applicable certificate is required, the available documentation will depend on the product, manufacturing arrangement, destination requirement and applicable rules.

No specific certificate of origin or preferential origin treatment should be assumed unless expressly confirmed for the transaction.

10. Buyer Information

The Buyer may need to provide:

• Legal business name
• Billing and delivery address
• Consignee information
• Tax or importer identification where required
• Customs broker or freight-forwarder details
• Destination-country import information
• Product or labeling information required for clearance
• Other information reasonably required for the shipment

11. Accuracy & Consistency

The information supplied by the Buyer must be accurate and consistent across purchase orders, payment information, shipping instructions and customs-related documentation.

Where inconsistent information could delay shipment or clearance, Auvoria may request clarification before dispatch.

12. Document Corrections

If an error is identified before dispatch or submission, Auvoria may correct the applicable document where reasonably practicable.

Where a correction is requested after submission, dispatch or customs processing, additional administrative, carrier, customs or third-party charges may apply.

13. Electronic Copies

Where commercially appropriate, documents may be provided electronically by email or another agreed communication channel.

Electronic copies should be retained by the Buyer for its accounting, customs and commercial records.

14. Original Documents

Where an original document is legally, commercially or operationally required, the applicable document may be issued or dispatched according to the transaction arrangement.

Not every export transaction requires physical originals.

15. Document Dispatch

If physical documents need to be couriered separately from the shipment, the applicable courier or document-dispatch charges may be payable by the Buyer unless expressly agreed otherwise.

The dispatch method and timing will depend on the document and transaction requirements.

16. Third-Party Documents

Certain documents may be issued or controlled by third parties, including carriers, freight forwarders, inspection agencies, chambers, banks, customs authorities or other authorized bodies.

Auvoria may coordinate such documents where commercially appropriate but cannot guarantee the actions, processing times or issuance decisions of independent third parties.

17. Special Certificates & Declarations

Product-specific certificates, inspection reports, declarations, testing documents or other special documentation may require additional time, fees, testing, inspection or third-party approval.

Such requirements should be identified before order confirmation wherever practicable.

18. Destination-Country Requirements

The Buyer is responsible for identifying destination-country import, labeling, registration, licensing, product-standard and customs requirements applicable to its business and intended use.

Where the Buyer requires a specific document for import clearance, it should communicate the requirement sufficiently before production or dispatch.

19. Documentation Delays

Shipment or delivery may be delayed where required information or documents are incomplete, inaccurate, unavailable, rejected by an authority or delayed by a third-party provider.

Destination customs, carrier or government processing times are outside Auvoria's direct control.

20. False, Misleading or Improper Documents

Auvoria will not knowingly prepare or support false, misleading or fraudulent commercial or customs documents.

This includes requests for false values, fictitious product descriptions, false origin statements, backdated documents or other information intended to mislead authorities, carriers, banks or other parties.

21. Buyer Responsibilities

The Buyer is responsible for:

• Providing accurate legal and consignee information
• Providing destination-country requirements in advance
• Reviewing documents promptly after receipt
• Confirming any required special certificates or declarations
• Providing information requested by customs brokers or authorities
• Using documents only for their intended commercial and regulatory purpose

22. Documentation Costs

Standard transaction documentation may be included within the agreed commercial arrangement where applicable.

Special certificates, inspections, legalization, notarization, couriering of originals, third-party documentation, destination-specific requirements or other exceptional documentation may involve additional charges if agreed or incurred for the Buyer's requirements.

23. Records

Transaction documents may be retained for accounting, export administration, customs, compliance, order management and legal or regulatory purposes.

Buyers should maintain copies of their quotations, invoices, payment records, shipping documents and import records as required for their own business and destination-country obligations.

24. Parallel Business Entities

Auvoria Exports operates through two parallel business entities:

Neither entity is represented as the parent, subsidiary, branch or legal representative of the other. Depending on the transaction, either entity may participate in sourcing, supply, contracting, invoicing or export-related activities.

The applicable entity will be clearly identified in the relevant quotation, Proforma Invoice, Commercial Invoice and other transaction documents.

25. Contact